Scheduling Associate

VISTA Staffing Solutions, a fast-paced physician staffing company, is hiring full-time administrative professionals for the position of Scheduling Associate. This is your chance to work in one of the strongest employment sectors in the nation-health care-and be rewarded for your hard work and talent with a competitive compensation package, exceptional benefits, a friendly team-oriented work environment, and ongoing training to ensure your personal and professional growth.

Areas of Responsibility:

Scheduling Associates are the "detail-oriented multi-taskers" of our team-based operations. Working closely with a Scheduling Director, they take care of all of the details required to get a physician to a locum tenens assignment and make that assignment a rewarding experience for the doctor, the client, and their patients. The job will make the most of your collaboration and communication skills; your attention to detail; your tenacity; your computer savvy; and your very strong phone-based customer service skills. The rewards, in addition to those mentioned above,  are the energy of being part of a team, the heat of a little friendly competition, long-term relationships with doctors and clients, and the knowledge that in many cases you saved the day for patients and medical practices that otherwise would not have had a physician on staff. People who thrive at VISTA value making a positive impact on peoples' lives, own their customers' problems until resolution, and have vision, ethics, and drive.

Essential Requirements:

  • Some post high school education with emphasis in business communications and/or basic accounting, or equivalent.
  • Two years experience in customer service or sales with emphasis in administrative operations (preferably in the staffing area) or equivalent.
  • Demonstrated ability to complete extremely detailed work.
  • Excellent phone skills.
  • Demonstrated proficiency in the following:
    o Using Microsoft Office products, typing and l0-key.
    o Ability to learn the VISTA application and use it to set priorities, document comments, and complete tasks.
    o Ability to do research and create correspondence with good spelling and punctuation.
    o Ability to make and take physician and client calls as needed.
    o Ability to keep computer and paper files current and accurate.
    o Ability to work with our Travel Department to coordinate travel, housing, and local transportation.
    o Ability to work with physicians, clients, and scheduling team to facilitate credentialing and hospital privileges.
    o Ability to handle basic accounting such as: expense record keeping and payroll coordination.
    o Ability and willingness to work under pressure to resolve unexpected and unanticipated problems.
    o Flexibility to perform unscheduled assignments.
    o Ability to work with moderate supervision.
  • Ability to develop and maintain excellent communications and work effectively with clients/physicians, colleagues and others during the performance of assigned responsibilities.
  • Excellent organizational skills with a proven record of attending to details and accomplishing tasks in an efficient and effective manner.
  • Project desired company image and demeanor and support the company's mission.
  • Willingness to sign an employment agreement.

Physical Demands:

Receive, process, and maintain information through oral and/or written communication effectively.

  • Substantial physical movements (motions) of the wrists, hands, and/or fingers.
  • Must be able to sit for long periods of time.

Preferred but not required:

Prefer someone with previous office experience in a staffing work environment or related business.

A little more about VISTA:

We provide unparalleled benefits including profit sharing, a 401(k) program, and very generous medical, dental, and insurance plans. We are committed to on-the-job learning and support a casual, healthy workplace through programs like on-site yoga and Pilates classes and gym membership reimbursement.

Our corporate headquarters is in downtown Salt Lake City, Utah, with great access to mass transit, free parking, fun restaurants, and more. We have smaller offices (with equally rewarding jobs) in Atlanta, GA., Wilkes-Barre, PA., and Cary, NC. VISTA is the physician staffing division of On Assignment, Inc., one of the largest healthcare, scientific, and IT staffing companies based in the US. This association gives our employees access to opportunities across the US and abroad.

Qualified individuals should send a letter and current resume to:

VISTA Staffing Solutions
275 East 200 South
Salt Lake City, UT 84111
Fax accepted: (801) 487-8197
Email accepted: resumes@vistastaff.com
An Equal Opportunity/Affirmative Action Employer